Purchase Officer

As an employee of our company, you will collaborate with each department to create and deploy disruptive products. Come work at a growing company that offers great benefits with opportunities to moving forward and learn alongside accomplished leaders. We're seeking an experienced and outstanding member of staff.

This position is both creative and rigorous by nature you need to think outside the box. We expect the candidate to be proactive and have a "get it done" spirit. To be successful, you will have solid solving problem skills. 

Job Title: Purchase Officer

Department: Sourcing Management

Location: Pune

Reports To: Procurement Manager

🎯 Role Overview:

We are seeking a proactive and result-oriented Procurement Professional to manage strategic sourcing, vendor development, import procurement, purchase planning, and supplier performance. The candidate will ensure timely procurement of quality materials at competitive prices while maintaining compliance with company quality systems and ERP processes.

Key Responsibilities

Procurement & Strategic Sourcing

• Source electronic components, mechanical parts, packaging materials, and consumables.
• Identify alternate sources to reduce cost and supply risk.
• Negotiate pricing, payment terms, delivery schedules, and long-term supply agreements.
• Monitor commodity price trends and market availability.
• Drive annual cost reduction initiatives through strategic sourcing.

Vendor Development & Management

• Identify, evaluate, and develop domestic and international suppliers.
• Conduct supplier capability assessments and qualification.
• Build a robust approved vendor base.
• Maintain vendor performance scorecards covering Quality, Cost, Delivery, and Service.
• Resolve supplier quality and delivery issues in coordination with Quality and Engineering teams.

Import Procurement

• Manage import purchases from global suppliers.
• Coordinate with freight forwarders, customs brokers, and logistics partners.
• Monitor shipment schedules to ensure timely deliveries.
• Ensure compliance with import regulations and documentation requirements.

Import Documentation

• Handle and verify:

  • Purchase Orders
  • Proforma Invoice
  • Commercial Invoice
  • Packing List
  • Bill of Lading / Air Waybill
  • Certificate of Origin
  • Insurance Documents
  • HS Codes
  • Import Duty calculations
  • Customs clearance documentation
• Coordinate with CHA and logistics agencies until material reaches the factory.

Purchase Planning

• Generate procurement plans based on production schedules, sales forecasts, and inventory levels.
• Coordinate with Production Planning, Stores, and Design teams.
• Maintain optimum inventory while avoiding shortages and excess stock.
• Track supplier lead times and update planning parameters.

ERP & Purchase Operations

• Create and manage Purchase Requisitions (PR) and Purchase Orders (PO).
• Monitor PO acknowledgements and supplier commitments.
• Update supplier quotations, price lists, and lead times in ERP.
• Maintain procurement records and reports.
• Ensure ERP data accuracy for inventory and procurement transactions.

Vendor Assessment & Audits

• Conduct supplier audits and capability assessments.
• Verify supplier certifications (ISO 9001, IATF, RoHS, REACH, etc.).
• Evaluate manufacturing capability, quality systems, and process controls.
• Prepare supplier audit reports and corrective action follow-up.
• Participate in supplier approval and periodic re-evaluation programmes.

Cross-functional Coordination

• Work closely with Engineering, Quality, Production, Stores, Accounts, and Logistics teams.
• Resolve procurement-related technical and commercial issues.
• Support new product development through timely sourcing of components.

MIS & Reporting

• Prepare procurement dashboards and reports including:

  • Cost savings
  • Vendor performance
  • Purchase spend analysis
  • Inventory ageing
  • Import shipment status
  • Purchase plan vs actual
  • Supplier delivery performance

Key Performance Indicators (KPIs)

• Material availability for production
• On-time supplier delivery
• Annual procurement cost savings
• Inventory turnover
• Vendor quality performance (PPM)
• Import shipment adherence
• Purchase Order cycle time
• Supplier development and alternate source creation
• ERP transaction accuracy
• Procurement process compliance